Summary
At Grand Hyatt Barcelona, one of the city’s newest and most prestigious luxury hotels, we are looking for a highly organised, proactive HR Administrator with a strong commitment to employee care to join our Human Resources team.
In this role, you will provide essential administrative support across employee records, onboarding logistics, employee requests, documentation, and day-to-day HR office coordination. You will play a key part in ensuring that employees, managers, candidates, and visitors receive a professional, caring, and efficient HR service.
This position is offered under a permanent contract. If you are passionate about people, administration, accuracy, confidentiality, and creating a positive employee experience, this is an excellent opportunity to grow your career within a world-class hospitality brand.
About the Role
As an HR Administrator, you will support the smooth running of the Human Resources department by coordinating administrative processes, maintaining accurate records, and helping employees with simple HR queries and documentation needs.
You will contribute to a welcoming and professional HR environment, supporting monthly onboarding preparation, employee lifecycle administration, internal communications, trackers, files, and practical logistics for HR activities.
This is an administrative and employee-facing role where confidentiality, attention to detail and empathy are essential.
Key Responsibilities
- Support daily HR administration, employee requests, and documentation processes with accuracy and confidentiality
- Coordinate onboarding readiness before day one, including documentation follow-up and basic practical arrangements where applicable
- Support employee lifecycle administration, including personal data changes, certificates, letters, forms, records, and filing
- Act as a first point of contact for simple employee HR queries, resolving them directly or escalating them to the right HR colleague
- Support recruitment, onboarding, training, culture, or payroll processes with administrative tasks as assigned
- Maintain an organised HR office environment and ensure employee-facing information is clear and up to date
- Prepare and update lists, trackers, communications, meeting materials, and practical logistics for HR activities
- Provide courteous, helpful, and caring service to employees, managers, candidates, and visitors to the HR office
- Follow up on employee questions until they are resolved or correctly escalated
- Maintain accurate employee files, request logs, documentation records, SharePoint folders, HR systems, or local trackers where applicable
- Support a positive first impression of HR through reliable onboarding support, professionalism, and employee care
- Communicate clearly with employees and managers about HR processes, required documents, next steps, and expected timelines
- Protect employee, candidate, and hotel information by maintaining confidentiality at all times
- Follow hotel, company, and local policies and procedures, including those related to health and safety, security, data protection, and internal administration
