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Executive Assistant - CINTRA

Ferrovial Highways (Cintra)
Madrid, Madrid provincia

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Detalles del empleo

Jornada completa
Hace 4 días

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Español
Microsoft Excel
Microsoft Outlook
Inglés
Microsoft Office
Grado
Habilidades de comunicación
Gestión del tiempo

Descripción completa del empleo

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Cintra is the highways business unit of Ferrovial, one of the world’s leading infrastructure operators committed to developing sustainable solutions. Today, its portfolio includes nearly 1,200 miles of managed highways globally, representing a total global investment in roadway improvements of over $24.8 billion.

We provide the maximum value in each project, managing all phases of the life cycle of our state-of-the-art infrastructure assets, such as the 407 ETR in Canada, the Managed Lanes LBJ and NTE in Texas, I-77 in North Carolina, I-66 in Virginia and our projects in Europe, South America, and India.

Why Ferrovial?

Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

About the Role

An Executive Assistant provides comprehensive support to senior executives, ensuring the efficient operation of daily business activities. Key responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, preparing and tracking expense reports, drafting and managing business correspondence, and overseeing a variety of administrative tasks. Success in this role requires outstanding organizational, communication, and stakeholder management skills.

As an Executive Assistant, you must be able to work a flexible schedule to accommodate travel logistics, international time zones, and occasional special requests.

Key Responsibilities

Coordinate and manage all domestic and international travel arrangements for the CEO, ensuring seamless execution of business and personal travel requirements.
Oversee the preparation, submission, and tracking of expense reports in compliance with company policies.
Manage a complex executive calendar, coordinating meetings and events across multiple time zones with internal and external stakeholders.
Lead all logistical aspects of executive meetings and events, including venue selection, transportation, catering, agendas, materials, and on-site coordination.
Prepare, review, and manage confidential correspondence and communications on behalf of the CEO, maintaining accurate records and tracking systems.
Liaise with vendors and external partners, obtain proposals, negotiate terms, and coordinate arrangements for corporate events and high-level meetings.
Organize conference calls and external meetings, ensuring the CEO is provided with comprehensive briefing materials and relevant background information.
Build and maintain strong relationships with internal and external executive support teams to facilitate effective coordination and communication.
Provide backup administrative support to the Management Committee and global leadership team as required.
Carry out additional responsibilities and special projects as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to fulfill those duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience & Skills:

Bachelor's degree or International Executive Assistant Course, bachelor’s degree preferred.
Proven experience as an Executive Assistant, preferably within a corporate or infrastructure services environment.
8 to 12+ years of experience managing complex executive calendars and priorities, coordinating leadership meetings and follow-up actions, preparing presentations and committee documentation, and organizing international travel arrangements.
Excellent written and verbal communication skills in English and Spanish.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
High level of professionalism, discretion, and confidentiality.
Strong interpersonal skills and the ability to build rapport with diverse individuals.
Proactive and resourceful with a problem-solving attitude.
Ability to work independently with minimal supervision and as part of a team.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “ Protected Class ” ), or any other protected class in accordance with applicable laws.

#WeAreFerrovial

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