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Manager, ESPC & Annual Business Cycle Operations

AstraZeneca -
Barcelona, Barcelona provincia

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Detalles del empleo

Jornada completa
Hace 2 horas

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Coordinación de proyectos
Inglés
Experiencia administrativa
Project management
SharePoint

Descripción completa del empleo

Posted date Aug. 12, 2026

Contract type Full time

Job ID R-258067

Why choose AstraZeneca Spain?

AstraZeneca Spain is a rising force in our global business. With headquarters in Madrid and our global hub in Barcelona, we’ve become an important international centre of excellence in the fight against critical disease. Boasting vibrant universities and business schools, the Barcelona ecosystem is a place where scientists can thrive. We attract a diverse workforce from across the globe, shining a beacon for innovation in a country that’s committed to clinical development.

We invite you to bring your talents to Barcelona where our respiratory medicine R&D and Global Marketing centre offers opportunities in R&D, IT, Commercial and HR. Or join us in Madrid and shape our growth in our BUs (Respiratory, Oncology & CVRM ), and a range of Corporate functions. Additionally, you can find sales roles throughout the country. Together, we’re contributing to a world-leading pipeline of therapeutics and delivering life-changing medicines to patients.

Who do we look for?

Calling all tech innovators, ownership takers, challenge seekers and proactive collaborators. At AstraZeneca Spain, breakthroughs born in the lab become transformative medicine for the world's most complex diseases. Alongside technical expertise, colleagues have the resilience, energy and collaborative mindset to change lanes, work with different teams and start projects from scratch.

Here, diverse minds and bold disruptors can meaningfully impact the future of healthcare using cutting-edge technology. Whether you join us in Madrid or Barcelona, you can make a tangible impact within a global biopharmaceutical company that invests in your future. Join a talented global team that's powering AstraZeneca to better serve patients every day.

Success Profile

Ready to make an impact in your career? If you're passionate, growth-orientated and a true team player, we'll help you succeed. Here are some of the skills and capabilities we look for.

Diverse collaborators

This is a speak-up culture that values collaboration. You’ll proactively bring your unique perspectives, experiences and skills to the table and seek the same from others. With our international team composition and the need for fast-paced collaboration, you’ll always be building new connections with colleagues.

Cutting-edge innovators

When you join us, you’ll be part of a team that embraces digital technology and data to transform the way we work and the work we do. Every day, you’ll help make history, empowered to ignite your creativity and build something enduring.

Resilient trailblazers

Here, the answers aren’t always available. So, you’ll need to bring a fearless, self-starter mindset to navigate uncharted territories. You’ll harness your ceaseless energy to discover and make the necessary connections with colleagues to shape the future and achieve maximum impact.

Agile movers

Seize ownership and excel with autonomy to enjoy the constant rush of ground-breaking discovery. Your ability to anticipate sudden shifts and adapt swiftly will prove critical as you make your mark in an environment that rewards initiative and resilience.

Responsibilities

Job ID R-258067 Date posted 08/12/2026

Introduction to role:

This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in English is required.

The Manager, ESPC & Annual Business Cycle Operations is a critical enabler of AstraZeneca’s early-stage governance and portfolio planning processes. The role ensures seamless execution of the Early-Stage Product Committee (ESPC) and the Annual Business Cycle (ABC), including Therapy Area Strategy (TAS), by leading end-to-end coordination of governance operations, scheduling, and stakeholder engagement.

Acting as the operational backbone for ESPC and ABC, this role orchestrates complex, global meeting logistics, supports structured decision-making, and maintains high standards for governance processes and documentation. It requires strong organizational discipline, proactive stakeholder coordination, and the ability to manage competing priorities across senior leadership forums. Do you thrive on resolving competing priorities with precision and poise while enabling others to perform at their best?

Accountabilities

ESPC Operations:

Own end-to-end management of governance meeting scheduling, set-up, execution and closure, including but not limited to identifying and securing global meeting rooms, issuing and updating multiple calendar invites, arranging meeting technology across required platforms, troubleshooting and management of attendee logistics within pre-defined policies.
Manages all pre-governance governance operations including liaising with GPMs/GPTs to align decision needs, facilitating pre-meetings with GPLs, GPMs, and the ESPC Secretariat team, collation and storage of meeting materials ensuring consistency in document format, file naming conventions and archives.
Under guidance of the ESPC Secretariat/Deputy Secretariat, organize and maintain the ESPC forward agenda as well as planning agenda timelines for each meeting, accommodating specific requests as required and proactively identifying solutions to logistical conflicts.
Maintain the ESPC membership distribution lists and BOX/SharePoint access permissions.
Communicate with key stakeholders, including senior leaders and their support team, in a professional, efficient manner and in collaboration with the secretariats.
Collaborate with colleagues in the PPO team to support other governance logistical needs (e.g. holiday and other absence coverage) and team initiatives or projects.

Annual Business Cycle/Therapy Area Strategy Operations:

Leads logistics coordination of the annual TA Strategy and portfolio review cycle, generating core invite lists with Portfolio and GPPM stakeholders, issuing calendar invitations on schedule, and supporting SET agenda setting.
Manage stakeholder scheduling and conflict resolution, liaising with SET Executive Assistants and Portfolio Leads to adjust for evolving calendar conflicts and to account for external events, congresses, and senior leadership commitments.
Own meeting logistics across key sites (Gaithersburg, Boston, Cambridge, Gothenburg), including securing conference and board rooms, arranging catering, and ensuring VIP and IT support for presenters and SET locations.
Serve as the central point of contact for presentation submissions and document management, maintaining native files and pre-reads in approved repositories (Box, MS Teams, SharePoint) and establishing the document storage structure for each new cycle.
Administer the meeting series and agendas, running the TAS Core Team meeting series, managing TA team participation, and finalizing attendee and invite lists for the early portfolio and TA strategy reviews.
Finalize and issue all calendar holds and review invitations for SET and Core TA meetings within established deadlines, coordinating presenter confirmations through to completion.

Essential Skills/Experience

Strong project coordination experience / significant experience in administrative management with senior leaders
Experience working with executive/senior leaders and within a global environment.
The ability to work as a flexible, dedicated team member and to liaise with staff at all levels
Excellent communicator; able to influence a broad range of stakeholders including at senior levels in the organization
Able to prioritize own workload, organized, self-motivated and able to work without close supervision
Excellent working knowledge of Outlook, MS Word, Excel, PowerPoint.
Good understanding of communications technology currently used within AZ (e.g., Microsoft Teams, Zoom, WorkVivo).
Comfort and experience in using on-line tools (Box, SharePoint) and social media (WorkVivo).

Desirable Skills/Experience

Experience / knowledge in practicing project management techniques.
Experience in working with AZ’s pipeline and/or working on international projects.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca: Here you will help shape decisions that guide a diverse, global pipeline—working with unconventional combinations of people and skills to spark ideas that move fast from plan to action. We pair bold ambition with genuine support, valuing kindness alongside high standards, so you can grow while operating at the center of senior decision forums. With strong tools and data-driven ways of working, you will influence how resources are prioritized and how strategies progress—ultimately accelerating life-changing medicines to patients and delivering meaningful impact at scale.

Call to Action: Step into the center of portfolio decision-making and bring clarity, pace and excellence to moments that matter—join us to turn operational mastery into outcomes that change lives!

Date Posted

12-ago-2026

Closing Date

25-ago-2026

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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Reasons to Join

Thomas Mathisen

There are many things I enjoy when working at AstraZeneca, mainly the Speak up culture, the great colleagues that are in my teams, the great products that AstraZeneca provides to our patients and the challenging conversations I have around our medicines.

Sales Representative Oslo, Norway

Christine Recchio

Working at AstraZeneca has impacted my life in such a positive way. I now have an improved work-life balance through creating my own schedule and time management, I feel a balance that I didn’t have before.

Sales Representative California, United States

Stephanie Ling

There are a lot of reasons why I enjoy working in AstraZeneca, my colleagues being one of them. My team members and the managers have provided a great deal of guidance in helping me to be more confident in my daily work.

Sales Representative Petaling Jaya, Malaysia

What we offer

We're driven by our shared values of serving people, society and the planet. Our people make this possible, which is why we prioritise diversity, inclusivity, balance and sustainability. Discover what a career at AstraZeneca could mean for you.

An award-winning company

We're passionate about being a great place to work, and 84% of our employees would recommend us as an employer. We've been recognised as a Top Employer in Spain, an EFR Family Responsible Business, and we achieved third place in Forbes Spain's Top 50 Best Places to Work list.

Inclusive environment

Diversity and inclusion are embedded in everything we do, and our different views, experiences and strengths enrich our culture. There's no salary gap at AstraZeneca, and the number of female employees has increased by four per cent over the last three years. We've also made all positions fully accessible.

Work-life balance

Your wellbeing means a lot to us, and we're here to support you through all of life's ups and downs. That's why we offer an unpaid leave policy, annual leave, reduced-hours timetables and a host of benefits, including a retirement plan, long service award, and health and travel insurance.

Sustainability initiatives

We're committed to harnessing the power of science to become a more sustainable business. We've reduced our carbon footprint by over 9,000 kg of CO2 over the last two years, and we lead the European GoGreen Project, which aims to introduce environmentally friendly options in our fleet of corporate vehicles.

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