14 publicaciones de empleo destacadas de service coordinator en madrid, md (¡Están contratando!)

Office Coordinator; Iberia
Incyte Corporation —Tres Cantos, Madrid provincia
- Español
- Inglés
- SharePoint
3d
Senior QA Automation Engineer
NN Group —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Azure
- DevOps
- Inglés
- Parking gratuito
- Seguro de vida
Supply Chain Liquid Gases Dispatcher
Air Liquide —Villaverde-Madrid, Madrid provincia
- Jornada completa
- Sistemas ERP
- Contabilidad
2d
Global Clinical Project Manager - Sponsor Dedicated
IQVIA —Madrid, Madrid provincia
- Project management
- Grado
4d
Clinical Supply Chain Manager ** open to several EMEA & LATAM countries (Homebased) **
サイネオス・ヘルス —Madrid, Madrid provincia
- Inglés
- Investigación
- Microsoft Office
11d
Clean Utilities - Pharma/Life Sciences Construction Projects
Turner & Townsend —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Español
- Inglés
- Construcción
Solicitud rápida
Project Engineer
Toyota Automated Logistics —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Ingeniería eléctrica
5d
Senior Field Service Engineer – Substation Automation Systems
Hitachi Rail —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Seguro de vida
3d
Production Assistant - Fan Zone
FeverUp —Madrid, Madrid provincia
- Jornada completa
Solicitud rápida
4d
BIM Modeller
AECOM —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- AutoCAD
- Inglés
- Reclutamiento
- Seguro dental
- Vacaciones pagadas
5d
MEP Manager
Group-IPS —Madrid, Madrid provincia
- Español
- Inglés
5d
Production Assistant - Catering Coordination
FeverUp —Madrid, Madrid provincia
- Jornada completa
Solicitud rápida
4d
MEP Manager
Group IPS —Madrid, Madrid provincia
- Español
- Inglés
Solicitud rápida
5d
Senior Mechanical Engineer
Arup —Madrid, Madrid provincia
- Trabajo híbrido
- AutoCAD
- Español
- Inglés

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Office Coordinator; Iberia

Incyte Corporation -
Tres Cantos, Madrid provincia

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Detalles del empleo

Hace 3 días

Cualificaciones

Español
Inglés
SharePoint
Portugués

Descripción completa del empleo

Overview:

Job Summary (Primary function)

The Office Coordinator, Iberia provides operational, administrative and cross-functional support to the Iberia affiliate, ensuring the smooth running of office operations and acting as a key coordination point between local teams and EU headquarters / corporate functions. The role supports office management, fleet administration, finance and procurement processes, contract and compliance workflows, quality documentation, transparency activities, events and IT coordination, while ensuring that activities are performed in line with company procedures, applicable legal and compliance requirements and Incyte’s standards of business integrity.

Essential Functions of the Job (Key responsibilities)

Office Management and Administrative Support

Act as a first point of coordination for the Iberia office, including telephone support, shared mailbox management and visitor assistance.
Coordinate office services, suppliers and day-to-day facilities needs, including office supplies, refreshments, courier services, access cards, maintenance incidents and utilities follow-up.
Manage office documentation and local administrative processes, including business cards, electronic notifications, A1 certificates and other ad hoc administrative requests.
Support records management, document filing and retention practices for the Operations area.

Fleet Management

Coordinate company car fleet activities for Iberia, including vehicle requests, configuration, renewals, returns, deliveries, documentation and renting processes.
Act as liaison with fleet providers and follow up on incidents, fines, delivery status and related administrative matters.
Maintain accurate fleet records and ensure timely follow-up of high-priority actions.

Finance, Procurement and Vendor Management

Support vendor onboarding and supplier set-up processes, including management of required documentation and coordination through relevant systems such as ZIP / ICE360.
Create, track and follow up purchase orders, invoice receipt, invoice approval and reconciliation processes through SAP or applicable finance systems.
Coordinate with EU Finance and local stakeholders on accruals, invoice status, pending approvals and finance-related reporting or control spreadsheets.
Support supplier and contract administration, ensuring timely follow-up with internal requesters and external vendors.

Contracts, Compliance and Legal Administration

Coordinate administrative workflows for NAFs, contract requests, approvals, signature and archiving through systems such as ATLAS, Agiloft, ZIP, ICE360, OneTrust and DocuSign.
Support documentation review, approval tracking, vendor onboarding, compliance documentation and control of contract validity dates.
Contribute to corporate and industry compliance activities, including the preparation, filing and archiving of documentation related to external parties and service agreements.
Act within compliance and legal requirements as well as company guidelines, contributing to a strong culture of business integrity and ethics.

Quality and Training Support

Support quality-related administrative processes, including Veeva SOPs, DCC, BCP, contact lists, QA review coordination, training follow-up and quality archiving.
Coordinate with relevant departments to ensure quality documentation and training requirements are completed and appropriately filed.

Transparency and Regulatory Administrative Support

Support transparency-related processes and annual reporting requirements for Spain and Portugal, including Farmaindustria, Comunidad de Madrid and INFARMED activities as applicable.
Coordinate collection, review and submission support for transparency documentation and related internal follow-up.

Events and Meeting Coordination

Support the organization and logistics of internal and external meetings and events, including cycle meetings, corporate events, catering, materials, logistics and event closure activities.
Coordinate travel, meeting rooms, suppliers and materials as required, ensuring appropriate documentation and approvals are in place.

IT and SharePoint Coordination

Coordinate with EU / Lausanne IT and local IT suppliers to support user needs, equipment follow-up, IT inventory and office technology coordination.
Manage SharePoint-related administrative support, including permissions, folder creation, access management and document filing.

Other

Undertake additional tasks and responsibilities as reasonably required by the business and in line with the evolution of the role.

Qualifications (Minimal acceptable level of education, work experience, and competency)

Relevant education or equivalent experience in administration, office coordination, operations or a similar support function.
Experience in a pharmaceutical, healthcare or other highly regulated environment is preferred.
Strong understanding of administrative operations and the ability to coordinate across multiple internal departments and external providers.
High level of organization, rigor and follow-through, with the ability to manage priorities and multiple workflows simultaneously.
Proactive, solution-oriented and able to work independently while maintaining strong collaboration with local teams and EU / corporate functions.
Excellent communication and interpersonal skills, with a service-oriented mindset and professional demeanor.
Fluent Spanish and proficient English required; Portuguese is a strong advantage for the Iberia scope.

Key interfaces

Iberia General Manager and local leadership team
Operations, Finance, IT, Legal, Compliance, Quality, Medical and Commercial teams
EU headquarters / corporate functions, including Lausanne-based stakeholders
External vendors, fleet providers, IT suppliers, venues and other service providers

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service coordinator empleos en madrid, md

Office Coordinator; Iberia

Senior QA Automation Engineer

Supply Chain Liquid Gases Dispatcher

Global Clinical Project Manager - Sponsor Dedicated

Clinical Supply Chain Manager open to several EMEA & LATAM countries (Homebased)

Clean Utilities - Pharma/Life Sciences Construction Projects

Project Engineer

Senior Field Service Engineer – Substation Automation Systems

Production Assistant - Fan Zone

BIM Modeller

MEP Manager

Production Assistant - Catering Coordination

MEP Manager

Senior Mechanical Engineer

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