Corporate Administration Specialist - Portugal
Position: Corporate Administration Specialist - Portugal
City: Lisbon
Kontron Transportation is a leading global supplier of end-to-end communication solutions for mission‑critical networks. Our company specializes in systems that produce, transport, and process voice, data, and video—reliably, securely, sustainably, and efficiently. We employ more than 700 people across 11 locations in Europe, with our headquarters in Vienna. Employee satisfaction is important to us. We promote teamwork and support our employees in their career planning and professional development—an essential part of our management approach. Our commitment to a more sustainable society is clear and reflected in our decisions and CSR initiatives.
We welcome experienced professionals, graduates, and school leavers who share our approach to working, which is founded on collaboration and success.
As an employer, we are committed to equal opportunities and diversity. We welcome applications regardless of gender, age, religion or belief, sexual orientation, ethnicity, or national origin.
About the Role
We are looking for an Administrative Support professional to provide administrative and corporate documentation support for our operations in Portugal. The successful candidate will be responsible for coordinating all corporate and legal documentation requiring the signature of the Sole Director, ensuring that administrative processes are handled efficiently, accurately, and in compliance with applicable regulations.
This role requires a detail-oriented, highly organized individual who can manage multiple priorities while acting as a key liaison between internal departments and external advisors.
Key Responsibilities
- Manage and coordinate all corporate and legal documentation related to the Portuguese entities.
- Prepare, review, and organize documents requiring the Sole Director’s signature.
- Coordinate the signature process, both physical and electronic, ensuring deadlines are met.
- Maintain up-to-date corporate records and documentation.
- Serve as the main point of contact with legal advisors, notaries, public authorities, banks, and other external service providers.
- Assist in the preparation of powers of attorney, board resolutions, certificates, contracts, and other corporate documents.
- Manage administrative procedures related to the Portuguese entities.
- Monitor deadlines, renewals, and ongoing corporate compliance requirements.
- Provide administrative support to the Finance, Human Resources, and Legal teams on matters affecting the Portuguese entities.
- Ensure the confidentiality, security, and proper maintenance of all corporate documentation.
Requirements
- Higher Vocational Education (EQF Level 5) or Bachelor’s degree in Business Administration, Administration, Law, or a related field.
- At least 2 years of previous experience in administrative, corporate governance, or legal support roles.
- Knowledge of corporate documentation and administrative procedures in Portugal.
- Fluency in Spanish, English and Portuguese, written and spoken.
- Advanced proficiency in Microsoft Office (Word, Excel, and Outlook).
- Experience with electronic signature platforms and document management systems is a plus.
Skills & Competencies
- Excellent organizational and planning skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and work effectively under deadlines.
- Excellent communication and coordination skills.
- Proactive, service-oriented mindset.
- High level of discretion and ability to handle confidential information.
What We Offer
- The opportunity to join a growing international company.
- A dynamic and collaborative working environment.
- Professional development and career growth opportunities.
- Ongoing training and involvement in cross-functional projects.
- A competitive compensation package based on experience.
