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As Project specialist – Global Immunology and Neurology within our Business Operations Market Access Operations team, the primary responsibility of this role is to manage and monitor the day-to-day operation of office administrative tasks for the Global Market Access & Pricing Leadership Immunology and Neurology teams based in Europe, and ensure smooth workflow and efficiency related to administration in alignment with Global and Local needs, strategies, and directions.
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Manage and monitor the day-to-day operation of office administrative tasks for the Global Immunology and Neurology Market Access & Pricing (GMAP) leaders, ensuring smooth workflow and efficiency related to administration.
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Schedule and maintain regular meetings for the Immunology and Neurology GMAP teams based out of Europe, taking care of the calendars of the teams and corresponding with other assistants.
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Manage the booking and facilitation of all types of meetings including booking of meeting venues and ordering catering for large meetings.
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Organize international and domestic travel arrangements and administration as required, including expense reimbursements in Concur.
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Manage suppliers in ordering resources and services including overseeing the delivery.
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Consistently demonstrate the core values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
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Assist with the preparation of presentations and reports as requested.
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Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on.
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Manage event coordination and ensure seamless coordination with stakeholders.
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Manage e-mail distribution lists and business system access administration (req submission, follow up) as per functional inquiries.
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Manage and monitor organizational changes within the business unit and update organizational charts on regular basis
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Work closely with other Administration/Support staff and teams to ensure delivery of the goals.
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Effective calendar management to maximize efficiency, minimize conflicts between events, and ensure timely delivery of projects.
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Systematically organize and assign tasks, schedule meetings, oversee project planning, team coordination, and risk management.
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Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project’s Progress, share status and success, update various dashboards.
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Prepare meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details.
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Be a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or are escalated as appropriate.
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Participate in welcoming guests to ensure that a professional customer-focused service is always provided to both internal and external customers.
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Implement appropriate filing and other office procedures, including optimal use of sharepoints, to facilitate a highly organized and smoothly functioning division.
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Carry out any other general administration and assistant duties as required on behalf of the Global Immunology and Neurology Market Access teams based in Europe.
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Proven ability to work effectively in a team-oriented environment.
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Demonstrated organizational skills and ability to prioritize.
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Previous experience in a team support / administration capacity within a fast-paced business.
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Proficient at providing calendar support.
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Eloquent at communication through social media networks such as Yammer and LinkedIn
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Proven ability to meet deadlines and make best use of limited resources.
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Strong team player who is self-motivated and able to multi-task under pressure.
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Proficient level in using broad range of Microsoft O365.
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Calendar management skills.
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Expert in PowerPoint presentations.
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Data visualization.
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Project management tools.
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Content creation.
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Communication tools and techniques.
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