A wonderful opportunity to join a dynamic Global Tour Operator, with the head office in Portland, USA, and European offices in Barcelona and Manchester. A travel company selling holidays to Europe, Central & South America, Asia, North Africa & Middle East and South Pacific. We make booking travel easy and package together flights, rail, car hire, hotels, sightseeing, transfers, and other experiential travel options. We stand out from the rest by specializing in hand-picked, boutique hotels, unique experiences for travelers and a high level of customer service.
About the Role
We are looking for a proactive and detail-oriented Accounting Assistant to support our accounting team in Barcelona. The successful candidate will assist with day-to-day accounting tasks, bookkeeping, with a primary focus on timely and accurate payments to our vendors and customers, ensuring compliance with US-GAAP accounting standards and regulations. This role is ideal for someone looking to develop their career in accounting within a dynamic and multicultural environment.
Job Profile and Description
An Accounting Assistant performs accurately and on a timely basis, a variety of accounting tasks focused on account payables, accounts receivable and other duties as directed by the Sr. Accounts Payable Specialist or Accounting Manager. Relies on experience and judgment to plan and accomplish goals. An ideal candidate will have solid understanding and experience in accounts payable, accounts receivables, QuickBooks, and general knowledge of accounting and the travel industry. Fluency in English is required, both written and verbal.
Key Duties and Responsibilities
Supplier Payments, Accounting Operations, Bookkeeping and Record Keeping:
- Process and record daily financial transactions in accordance with US-GAPP accounting standards.
- Administer and maintain accounts payables in accounting software, QuickBooks, Custom inhouse system:
- Process supplier invoices, set up supplier wires in multiple currencies, verify supporting documentation, and schedule payments.
- Process and maintain accounts receivable: issue customer invoices, monitor collections, and follow up on outstanding balances.
- Process weekly commission payments, issue receipts and remittances.
- Assist with bank statement reconciliations, balance credit card transactions, and ensure proper financial documents and records are maintained, both physically and digitally as needed.
- Ensure accurate coding of expenses and proper filing of backup financial documents and payment records, both physically and digitally.
- Monitor and action supplier inquiries and remittance notifications.
- Maintain, organize, and audit electronic accounting records to ensure archival policies and procedures are followed.
Financial Reporting and Analysis:
- Utilize Excel-based reports to track expenses, identify exceptions, and budget compliance.
- Assists with monthly and year-end closing activities, ensuring timely and accurate bookkeeping entries.
Administrative Support:
- Monitor multiple group inboxes and act as first escalation point for daily inquiries and requests.
- Assist team with resolving payment variance issues; troubleshoot root causes and reconcile for accuracy.
- Assist with internal and external audits by organizing documentation and responding to inquiries with a high level of service.
- Liaise with other departments and vendors to resolve processing issues or verify documentation.
- Assist in database upkeep.
- Participate in process improvement initiatives within the accounting department.
- Provide support to other departments on accounting-related queries.
- Provide backup for accounting team members as needed during absences or peak periods
- Process credit card payables and expense reports
- Other duties as required
Requirements
- Fluency in English both written and spoken is essential for the role
- Team player with strong verbal and written communication skills to effectively interact with multi-cultural colleagues, vendors, and clients
- Ability to multitask and shift priorities based on department duties.
- High level of accuracy and detail driven.
- Proven track record of working in Excel at an advanced level.
- The ability to prioritize tasks, meet deadlines, and work efficiently is vital.
- Analytical, mathematical, organizational and problem-solving
- Positive attitude and ability to work in a team.
Experience and Education
- Education: Minimum of a University Degree. An associate's degree or certificate in accounting or a related field is preferred.
- Computer Skills: Proficiency with accounting software (QuickBooks) and spreadsheet applications like Microsoft Excel are crucial. Familiarity with data entry and management is also necessary.
- Ideally 1 – 2 years’ experience in a similar role.
Avanti's benefits
- The opportunity to join a growing international company with a collaborative culture.
- 23 working days of annual leave.
- Private health insurance after six months of employment.
- Flexible benefits through the Cobee platform.
- Access to an IATA industry card after six months.
- Modern, centrally located offices in Barcelona.
- Regular team-building activities, social events, and after-work gatherings.
- Opportunities for professional growth and career development within an international business.
Job Types: Full-time, Contract
Application Question(s):
- We require your CV in English and the interview will be in English. Do you consider your English level to be a good business level?
- Do you have valid documentation to work in Spain.
- This role is not a remote position. Office based in Barcelona. Are you happy to work in an office.
Work Location: In person
