As an Office Manager at DHV Technology, you will play a key role in ensuring the smooth day to day operation of our headquarters while providing direct support to the Management team. As the first point of contact for visitors, customers, and suppliers, you will help create a professional and welcoming environment while coordinating administrative activities, meetings, events, and office services that contribute to the efficiency of the organizatio
Vacancy type: Permanent
Location: Málaga
Responsibilities
As an Office Manager at DHV Technology, your main responsibilities will include:
-
Executive Support: Provide administrative support to the Management team, coordinating agendas, meetings, documentation, and day to day administrative activities.
-
Reception & Visitor Management: Welcome visitors, customers, and suppliers, managing reception activities and ensuring an outstanding experience.
-
Office & Facilities Coordination: Oversee the daily operation of the office, ensuring facilities, office supplies, common areas, and workplace services are properly managed, including the coordination and reception of facility related providers such as catering, coffee, water, vending, cleaning, courier, and other office support services.
-
Meetings & Events: Organize internal meetings, customer visits, catering services, and corporate events, coordinating all related logistics.
-
Internal Coordination: Act as a key point of contact between departments, facilitating day to day communication and supporting the coordination of administrative and operational activities across the organization.
-
Workplace Experience: Ensure a professional, organized, and welcoming office environment that reflects DHV Technology’s standards and enhances the experience of employees, customers, and visitors.
-
Continuous Improvement: Identify opportunities to optimize administrative processes and contribute to an efficient, organized, and professional workplace.
Education and Requirements
To be considered for this position, the following qualifications are required:
-
A Bachelor’s degree in Business Administration, Office Management, Tourism, Languages, Communications, or a related discipline is desirable.
-
At least 2 years of professional experience in an Office Manager, Executive Assistant, Reception, or similar administrative support role.
-
Previous experience supporting senior management in an international environment is highly valued.
-
Fluent level of English, both written and spoken. Additional languages are considered an asset.
Technical Competencies
Candidates should demonstrate strong knowledge in the following areas:
-
Office Administration: Experience coordinating office operations, facilities, and administrative processes.
-
Executive Support: Ability to manage calendars, meetings, visitors, and corporate events with a high level of professionalism.
-
Microsoft Office: Proficiency in Microsoft Office 365, particularly Outlook, Excel, Word, and PowerPoint.
-
Organization & Coordination: Experience coordinating external service providers, workplace services, and office logistics.
Soft Skills
We are looking for candidates with the following attributes:
-
Excellent Communication Skills: Professional and confident communication with employees, customers, suppliers, and visitors.
-
Organization and Planning: Outstanding organizational skills with the ability to manage multiple priorities simultaneously.
-
Proactive Attitude: Ability to anticipate needs, take initiative, and work independently.
-
Customer Orientation: Strong commitment to delivering an exceptional experience to visitors and internal stakeholders.
-
Attention to Detail: High level of accuracy and commitment when handling administrative tasks and office coordination.
-
Discretion and Confidentiality: Ability to handle sensitive information with professionalism and integrity.
-
Teamwork: Positive attitude and willingness to collaborate across different departments in a dynamic environment.
What we offer
-
Temporary replacement contract (Interim Contract).
-
Immediate start date.
-
Relocation package for national and international mobility.
-
Opportunities for professional development and career growth.
-
Birthday Off: Your birthday is not just another day, enjoy it your way.
-
Flexible Benefits Scheme.
-
Co-financed Health Insurance.
Ready to Shape the Future of the Space Industry?
If you’re passionate about electronics and space technology and want to join a fast-growing, innovation-driven company working on high-impact international projects, DHV Technology is your place.
Apply now and be part of the future of space. We’re waiting for you!
Basic data protection information
The data provided in this selection process will be communicated to DHV Tecnología Espacial Avanzada Malagueña S.L. for the purpose of including your application in current or future recruitment processes, as well as to keep them informed of job offers that may fit their job profile. You can exercise your data protection rights by sending an email to [email protected]. Further information on data protection in the Privacy Policy: https://dhvtechnology.com/policies/
