12 publicaciones de empleo destacadas de administration assistant en madrid, md (¡Están contratando!)

Business Support Partner, Metabolic Diseases
Sobi —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Español
- Microsoft Excel
Solicitud rápida
Administration & Facility Assistant
Avnet —Madrid, Madrid provincia
- Jornada completa
- Inglés
- Oficina
1d
Sales & Administrative Assistant (all genders)
meteocontrol GmbH —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Microsoft Office
Solicitud rápida
11d
EMEA Strategy Consultant - Wolters Kluwer Health
Wolters Kluwer —Salamanca-Madrid, Madrid provincia
- Horas extra
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Accounting Specialist
Embat —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Español
- Microsoft Excel
- Sistemas ERP
Senior Production Assistant
FeverUp —Madrid, Madrid provincia
- Jornada completa
Solicitud rápida
Assistant Cost Manager (Graduate)
RLB Europe —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
Solicitud rápida
Senior Data & AI Analyst R0193110 Madrid Corporate Office Madrid, Madrid Full time
Greystar —Madrid, Madrid provincia
- Jornada completa
- Oficina
- Inteligencia artificial
Manager - Talent Pipeline
IE University —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Máster
Executive Administrative Assistant
GE Vernova —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Associate Director, Finance and Operations, fixed term contract
IQVIA —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- CRM software
14h
Converter Market Sales Leader - South Europe & Emerging Market Regions (H/F/*)
3M —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Ventas
- Inglés
- Desarrollo de negocios
1d

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Administration & Facility Assistant
Avnet —Madrid, Madrid provincia
Experience on same or similar role 3-5 years, experience in fleet management / Facilities management is desirable. Control and payment of supplier invoices.
1d

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Business Support Partner, Metabolic Diseases

Sobi -
Madrid, Madrid provincia

Solicitud rápida

Detalles del empleo

Jornada completa

Cualificaciones

Microsoft Powerpoint
Español
Microsoft Excel
Microsoft Outlook
Coordinación de proyectos
Inglés
Microsoft Office
Gestión de compliance
Habilidades organizativas
Administración y dirección de empresas
Ciencias empresariales
Marketing

Descripción completa del empleo

Company Description

The Business Support Partner acts as a partner to the Business Unit Director and cross-functional teams, ensuring that all business activities are executed efficiently, compliantly, and in alignment with internal processes and external regulations.

This role goes beyond traditional administrative support, owning the coordination, governance, and optimization of day-to-day business operations, with a strong focus on compliance, documentation, vendor management, and execution excellence across key business activities (events, projects, and collaborations).

Job Description

Business Operations & Process Excellence

Support the Business Unit Director in defining and implementing efficient ways of working, processes, and operating models.
Identify inefficiencies and proactively propose improvements in business workflows.
Ensure smooth coordination of cross-functional activities across Medical, Marketing, Commercial, and PACE teams.
Track key activities and milestones, ensuring execution on time and with quality.

Governance and Compliance

Ensure all business activities (events, HCP engagements, vendors) are fully compliant with internal policies and external regulations.
Coordinate and monitor documentation workflows (contracts, approvals, documentation archiving) ensuring completeness and audit readiness.
Act as a key interface with Compliance, Legal, and Finance teams to ensure proper execution of processes.
Maintain structured and traceable documentation across systems and shared platforms.

Vendor & External Partner Management

Support end-to-end management of external vendors (agencies, event providers, suppliers).
Ensure alignment between business needs, budgets, and contractual requirements.
Support contract preparation, follow-up, and documentation in collaboration with internal stakeholders.
Monitor execution and ensure quality delivery of services.

Events & Project Coordination

Support the operational organization of events (advisory boards, congresses, internal meetings, trainings) when needed.
Ensure all logistical, contractual, and compliance aspects are properly managed.
Coordinate cross-functional inputs and timelines for successful delivery.

Advanced Administrative & Coordination Support

Manage complex calendars, travel planning, and logistics aligned with business priorities.
Coordinate internal and external communications when needed.
Provide support to cross-functional teams on administrative and operational needs.

Qualifications

Required

Degree in Business Administration, Law or related field
5+ years of experience in a similar role (Business Support, Executive Assistant, Operations or Project Coordination)
Experience in pharmaceutical environment
Strong organizational skills and ability to manage multiple priorities
Experience supporting complex activities (events, vendors, projects)
High attention to detail, especially in documentation and compliance processes
Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
Fluent in English and Spanish

Desired

Experience supporting senior leadership (Director / BU Head level)
Exposure to cross-functional teams (Medical, Marketing, Commercial)
Experience managing compliance-heavy activities (HCP interactions, events, contracts)
Strong business mindset and proactive approach
Ability to improve processes and ways of working
Experience in vendor and event management in pharma

Solicitud rápida

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administration assistant empleos en madrid, md

Business Support Partner, Metabolic Diseases

Administration & Facility Assistant

Sales & Administrative Assistant (all genders)

EMEA Strategy Consultant - Wolters Kluwer Health

Accounting Specialist

Senior Production Assistant

Assistant Cost Manager (Graduate)

Senior Data & AI Analyst R0193110 Madrid Corporate Office Madrid, Madrid Full time

Manager - Talent Pipeline

Executive Administrative Assistant

Associate Director, Finance and Operations, fixed term contract

Converter Market Sales Leader - South Europe & Emerging Market Regions (H/F/*)

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