20 publicaciones de empleo destacadas de office assistant en pozuelo de alarcón, md (¡Están contratando!)

Operations Coordinator (IT Department)
Aleph Holding —Madrid, Madrid provincia
- Desde 33.600 € al año
- Jornada completa
- Microsoft Powerpoint
- Microsoft Excel
- Inglés
5d
IT Desktop Support Engineer, Europe (Temporary contract)
Nextpower —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Sistema operativo Windows
Junior Manager, GOMBA & EMBA, Business School
IE University —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Microsoft Office
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Assistant, Adjunct and Visting Faculty Office (temporary)
IE University —Madrid, Madrid provincia
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- Español
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- Microsoft Office
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Wolters Kluwer —Salamanca-Madrid, Madrid provincia
- Horas extra
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Apex Group —Madrid, Madrid provincia
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- Inglés
- Oficina
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Accounting Specialist
Embat —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Español
- Microsoft Excel
- Sistemas ERP
Operational Assistant, Center for Families in Business
IE University —Madrid, Madrid provincia
- Jornada completa
- CRM software
- Español
- Inglés
Personal / Executive Assistant to the CEO & Founder
Picsart —Madrid, Madrid provincia
- Disponibilidad fin de semana
- Español
- Inglés
- Oficina
Solicitud rápida
Financial Data & AI Internship - CU WEU
Ericsson —Madrid, Madrid provincia
- Microsoft Excel
- Máster
- Administración y dirección de empresas
Support Agent - DACH
FeverUp —Madrid, Madrid provincia
- Turno de 8 horas
- Teletrabajo
- Inglés
Solicitud rápida
Banking Intern (EmbatOne)
Embat —Madrid, Madrid provincia
- Jornada completa
- Español
- Microsoft Excel
- Sin necesidad de experiencia
Wholesale Commercial Intern
Loewe —Madrid, Madrid provincia
- De 800 € a 900 € al mes
- Jornada completa
- Microsoft Powerpoint
- Microsoft Office
- Máster
German Speaking Customer Support Agent SIXT Share (m/f/d) - 100% Remote
SIXT Spain —Madrid, Madrid provincia
- Disponibilidad fin de semana
- Teletrabajo
- Servicio al cliente
- Inglés
- Microsoft Office
Solicitud rápida
Shop Assistant 20h - CC La Gavia
Pandora Jewelry —Madrid, Madrid provincia
- Media jornada
- Inglés
Lead Workplace Engineer - Microsoft 365, Madrid (M, ES)
Swiss Re —Madrid, Madrid provincia
- De 60.000 € a 100.000 € al año
- Jornada completa
- Trabajo híbrido
- Azure
- DevOps
- Inglés
Program Assistant - Talent Pipeline
IE University —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
Executive Assistant, Office of the Rector
IE University —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
Customer Onboarding and Success Specialist
Malt —Madrid, Madrid provincia
- Trabajo híbrido
- Español
- Inglés
- Máster
Treasury Implementation Specialist
Embat —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Español
- Inglés
- Grado

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Operations Coordinator (IT Department)

Aleph Holding -
Madrid, Madrid provincia

Solicitar ahora

Detalles del empleo

Jornada completa | Contrato temporal
Desde 33.600 € al año
Hace 5 días

Cualificaciones

Jira
Microsoft Powerpoint
Microsoft Excel
SAP
Inglés
Microsoft Office

Descripción completa del empleo

Are you ready to join our digital revolution journey?

At Aleph, we’re not just part of the digital advertising landscape—we’re shaping its future. Representing the world’s leading platforms, including TikTok, Amazon, Google, and nearly 55 others, we operate in 130+ markets across new and existing geographies.

Our mission is to empower advertisers and brands to unlock the full potential of these platforms' advertising capabilities. By fostering long-lasting partnerships, we create limitless opportunities for people and businesses to advertise effectively at both local and global levels.

With a presence spanning continents, Aleph offers you the chance to be part of a fast-growing, innovative team where your work makes a direct impact. If you’re ambitious, forward-thinking, and eager to thrive in a dynamic, global environment, Aleph is the perfect place to build your career.

About the role

In this role, you will be the operational backbone of the IT team, ensuring that administrative processes run smoothly and efficiently across an international, fast-paced environment. You will work closely with IT leadership to manage budgets, procurement, project tracking, and internal communications, playing a key role in keeping the department aligned and organized.

It's a hands-on, structure-bringing role rather than a technical one — no IT background is required.

This is an ideal fit for an organized, proactive generalist — an experienced administrative professional, coordinator — who enjoys turning chaos into order and is comfortable with a focused, fixed-term mandate (at least 6 months).

What you'll do:

Procurement & purchase orders — the core of the role

Create, manage, and follow up on purchase orders for IT hardware, software licences, and services.
Track invoices and liaise with vendors and Finance to keep approvals and deliveries moving on time.
Maintain a clean, up-to-date register of contracts, renewals, and vendor agreements, and support vendor onboarding with Legal and Finance.

Budget & cost tracking

Keep accurate records of IT spend and support Finance with cost allocation across projects and cost centres.
Prepare simple monthly and quarterly spend summaries for IT leadership.
Support the annual IT budgeting cycle by consolidating inputs from the different IT sub-teams.

Coordination, meetings & communication

Keep a live register of IT projects and initiatives, flagging delays or blockers to leadership.
Organise IT meetings end to end — scheduling, agendas, minutes, and follow-up on action items.
Prepare clear reports and presentations for IT leadership and act as a coordination point for the department.

Team & operational support

Manage the IT admin inbox and keep org charts, rosters, and shared documentation current.
Support onboarding logistics for new team members and help plan IT workshops, off-sites, and training.

Process improvement — the endgame

Once each process runs reliably, document how it works and help identify what can be simplified or automated, so the department keeps getting more efficient.

What we are looking for:

Exceptional organisation and follow-through — you bring structure to messy, fast-moving environments and get things done without being chased.
3+ years in an administrative, operations coordinator, office manager, or executive assistant role. Industry is not important — the skills transfer.
Hands-on SAP experience for purchase-order management, invoice tracking, and budget monitoring.
Advanced Microsoft Office and Google Workspace — especially Excel/Sheets for tracking and PowerPoint/Slides for reporting.
Comfort with a process-improvement mindset; exposure to project-tracking tools (Jira, Asana, Monday.com) is a plus.
Discretion with confidential information, and the adaptability to work across time zones and cultures.
Languages: full professional English (C1/C2).

What you'll love about us:

We care about your individuality by giving you freedom to grow and create within the company, regardless of your position.
Learn from the best: Our state of the art workshops guarantee the latest insights into digital advertising .
Be part of a company with a truly global footprint, working with leading brands, platforms, and publishers across 90+ markets.
We foster a dynamic environment where creativity, collaboration, and bold ideas are encouraged and celebrated.
Join a diverse, multicultural team that values and embraces different perspectives, experiences, and talents.
At Aleph, your work directly contributes to connecting brands and consumers in meaningful ways, shaping the future of digital advertising.
In line with the EU Pay Transparency Directive, we are committed to fair and open compensation practices. For this role, the minimum gross annual base salary is 33,600 EUR.

Why Join Us?

Aleph is a place of many cultures, perspectives, and talents. We support each other, creating an environment of giving and receiving. We value partnership and communication because we believe it takes a group of people to achieve great things. We are energized by our ever-changing industry, our curiosity keeps us learning and seeking out new opportunities.

We stay flexible and adaptable, and believe in moving with the speed of change. We encourage everyone to strive for more, providing our internal talent with growth opportunities and the ability to learn together.

We use Lever, our recruitment management platform, which includes AI-powered features that may assist our hiring team in reviewing applications, analyzing CVs, and identifying relevant qualifications. These tools support - but do not replace - human judgement. All hiring decisions are made by people. For more information about how your personal data is processed, including your rights in relation to AI-assisted processing, please see our Candidate Privacy Policy or contact us at [email protected].

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office assistant empleos en pozuelo de alarcón, md

Operations Coordinator (IT Department)

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German Speaking Customer Support Agent SIXT Share (m/f/d) - 100% Remote

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Lead Workplace Engineer - Microsoft 365, Madrid (M, ES)

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Customer Onboarding and Success Specialist

Treasury Implementation Specialist

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