15 publicaciones de empleo destacadas de administrative officer en barcelona, ct (¡Están contratando!)

Executive Assistant to CCO and Reginal CEO
DHL —Barcelona, Barcelona provincia
- Microsoft Powerpoint
- Microsoft Word
- Español
Post‑Award Officer – European & International Projects , Ref. 27-2026
Hospital Sant Joan de Déu Barcelona —Esplugues de Llobregat, Barcelona provincia
- Desde 30.000 € al año
- Jornada completa
- Trabajo híbrido
- Español
- Inglés
- Project management
Student Support Officer
Fundació Privada Quiropràctica —Barcelona, Barcelona provincia
- De 15.000 € a 17.400 € al año
- Media jornada
- Español
- Inglés
Solicitud rápida
11d
Regulatory Affairs Officer TEMPORAL(m/f/d)
BASF —Barcelona, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Español
- Inglés
- Habilidades de análisis
- Teletrabajo opcional
Research Grants Project Manager (Project Management Office)
Barcelona Supercomputing Center (BSC) —Barcelona, Barcelona provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
VAC_68_2026 - HR OFFICER
Institut de Recerca contra la Leucèmia Josep Carreras —Badalona, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Español
- Hospital
- Inglés
12d
European Projects Financial Officer
Vall d’Hebron Research Institute (VHIR) —Barcelona, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Español
- Microsoft Excel
- PMP
Solicitud rápida
Pre-Award Grants Officer (Ref. AD/26/06)
IRB Barcelona —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Doctorado
- Sistemas ERP
AI Officer - Scientific AI Harnesses, Agents & Tooling (ref. AD/26/11)
IRB Barcelona —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Informática
- Inglés
RESOLUCIONES DE CONVOCATORIAS 2025
IGTP —Badalona, Barcelona provincia
- Jornada completa
- Enfermería
- Doctorado
- Hospital
- Oportunidades de crecimiento y desarrollo profesional
Solicitud rápida
Strategy Officer
The Institute of Photonic Sciences (ICFO) —Castelldefels, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Español
- Doctorado
- Inglés
11d
Técnico superior o técnica Superior en gestión económica de proyectos de investigación competitivos del Centro Tecnologico BETA
Universitat de Vic - Universitat Central de Catalunya —Barcelona, Barcelona provincia
- 33.137,10 € al año
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Scientific Computing Officer — HPC Systems & Performance (ref. AD/26/09)
IRB Barcelona —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Inglés
- C++
Public Procurement Officer (Ref. AD/26/04)
IRB Barcelona —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Inglés
- Investigación
Technical Program Manager - Artificial Intelligence & Machine Learning
Everseen —Barcelona, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Informática
- PMP
- DevOps

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Post‑Award Officer – European & International Projects , Ref. 27-2026
Hospital Sant Joan de Déu Barcelona —Esplugues de Llobregat, Barcelona provincia
The selected candidate will support the administrative, financial and legal management of projects funded by programmes such as Horizon Europe, EU4Health and…
Desde 30.000 € al año

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Executive Assistant to CCO and Reginal CEO

DHL -
Barcelona, Barcelona provincia

Solicitar ahora

Detalles del empleo

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Español
Microsoft Excel
Coordinación de proyectos
Inglés
Microsoft Office
Grado
Administración y dirección de empresas
Liderazgo

Descripción completa del empleo

Job Title: Executive Assistant to CCO and Reginal CEO
Location: Barcelona, Spain

About Hillebrand Gori: A DHL Global Forwarding Company

Hillebrand Gori is a powerhouse in beer, wine, and spirits logistics, with a heritage dating back to 1844, and has been part of the DHL Group since March 2022.

Specializing in the transportation and handling of delicate products, from individual bottles to large-volume shipments, our reputation is built on expertise, passion, and a deep understanding of the unique requirements of these sensitive products.

If you are passionate about logistics and customer service and want to join a global leader in beverage logistics solutions, you are in the right place.

Executive Assistant to CCO & Regional CEO

Job Purpose

Provide comprehensive executive support to the Chief Commercial Officer (CCO) and Regional CEO, ensuring effective management of priorities, seamless coordination of schedules, and efficient execution of administrative and business activities. Act as a trusted partner to senior leadership by managing complex calendars, coordinating travel, preparing management meetings, organizing executive events, tracking actions and deliverables, and supporting cross-functional projects while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

Executive Calendar & Time Management

Proactively manage complex and dynamic calendars for the CCO and Regional CEO.
Prioritize meeting requests, resolve scheduling conflicts, and optimize executive time.
Coordinate internal and external meetings across multiple time zones.
Ensure leaders are adequately prepared for scheduled engagements.

Travel Management

Plan and coordinate domestic and international travel arrangements.
Manage flights, hotels, transportation, visas, and travel documentation.
Prepare detailed travel itineraries and briefing materials.
Handle travel-related expenses and reimbursement processes.

Meeting Preparation & Coordination

Organize leadership meetings, business reviews, town halls, customer meetings, and management committees.
Prepare agendas, presentations, briefing packs, and supporting documentation.
Record key decisions, actions, and follow-up items where required.
Coordinate logistics and stakeholder communications before and after meetings.

Follow-up & Action Tracking

Track commitments, actions, decisions, and deadlines arising from leadership meetings.
Monitor progress with stakeholders and ensure timely completion of agreed actions.
Escalate risks, delays, or dependencies as appropriate.
Maintain action trackers and executive dashboards.

Executive Events & Leadership Engagements

Plan and coordinate management events, leadership conferences, off-sites, team meetings, and customer events.
Manage venue selection, suppliers, catering, logistics, attendance tracking, and budgets.
Ensure a professional and seamless experience for participants.

Project Coordination & Management Support

Support strategic and business projects led by the CCO, Regional CEO, or Leadership Teams.
Coordinate timelines, stakeholders, meetings, and project deliverables.
Maintain project documentation and status updates.
Prepare reports and presentations for leadership review.

Administrative Support

Process invoices, purchase orders, expense claims, and receipts.
Maintain records, filing systems, and confidential documents.
Support procurement and vendor coordination when required.
Ensure compliance with company policies and administrative procedures.

Communication & Stakeholder Management

Serve as a key point of contact for internal and external stakeholders.
Communicate professionally and confidentially on behalf of senior executives.
Build strong working relationships across regions, functions, customers, and leadership teams.
Facilitate effective collaboration across the organization.

Key Skills

Executive Calendar Management
Travel Coordination
Meeting & Board Preparation
Event Planning & Management
Project Coordination
Action Tracking & Follow-up
Stakeholder Management
Executive Communication
Presentation Preparation
Expense & Invoice Management
Confidential Information Handling
Time Management & Prioritization
Problem Solving
Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Organizational Effectiveness
Business Acumen

Qualifications & Experience

Education

Bachelor's degree or equivalent professional qualification preferred.
Business Administration, Management, Hospitality, or related field desirable.
Experience
3-5+ years of experience supporting senior executives, preferably at Director, CCO, CEO, Managing Director, or Regional Leadership level.
Experience managing complex calendars and international travel arrangements.
Experience coordinating executive meetings, leadership events, and cross-functional projects.
Experience handling confidential and sensitive business information.
Experience in multinational and matrix organizations preferred.

Success Profile

The successful candidate will demonstrate:

Exceptional verbal and written communication skills in English and Spanish are essential.
Exceptional organizational and planning abilities.
Strong attention to detail and follow-through.
Ability to manage multiple priorities simultaneously.
High level of discretion, professionalism, and confidentiality.
Strong interpersonal and communication skills.
Ability to influence and coordinate stakeholders without direct authority.
Proactive mindset with the ability to anticipate executive needs.
Flexibility and resilience in a fast-paced environment.

There are plenty of rewards waiting for you:

Competitive salary and free access to learning and development opportunities.
Fresh fruit and massage sessions at the office.
Sanitas private health insurance.
2 days of remote working per week, plus 2 additional remote working days per month.
Employee share purchase plan with discounted company shares.
Be part of an international and diverse network of colleagues.
And much more...

Solicitar ahora

Refina tu búsqueda

administrative officer empleos en barcelona, ct

Executive Assistant to CCO and Reginal CEO

Post‑Award Officer – European & International Projects , Ref. 27-2026

Student Support Officer

Regulatory Affairs Officer TEMPORAL(m/f/d)

Research Grants Project Manager (Project Management Office)

VAC_68_2026 - HR OFFICER

European Projects Financial Officer

Pre-Award Grants Officer (Ref. AD/26/06)

AI Officer - Scientific AI Harnesses, Agents & Tooling (ref. AD/26/11)

RESOLUCIONES DE CONVOCATORIAS 2025

Strategy Officer

Técnico superior o técnica Superior en gestión económica de proyectos de investigación competitivos del Centro Tecnologico BETA

Scientific Computing Officer — HPC Systems & Performance (ref. AD/26/09)

Public Procurement Officer (Ref. AD/26/04)

Technical Program Manager - Artificial Intelligence & Machine Learning

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