20 publicaciones de empleo destacadas de executive assistant en catalunya (¡Están contratando!)

Executive Assistant to CCO and Reginal CEO
DHL —Barcelona, Barcelona provincia
- Microsoft Powerpoint
- Microsoft Word
- Español
Travel & Executive Assistant
ALEA —Barcelona, Barcelona provincia
- Festivos
- Trabajo híbrido
- Inglés
- Microsoft Office
- Grado
Solicitud rápida
PERSONAL ASSISTANT & INTERNAL COMMUNICATION TECHNICIAN
Future Track —Barcelona, Barcelona provincia
- Microsoft Powerpoint
- Microsoft Word
- Español
Executive Assistant to VP EDS Europe and Africa
Lear Corporation —Valls, Tarragona provincia
- Microsoft Powerpoint
- Español
- Microsoft Excel
Management Assistant
Motherson —Barcelona, Barcelona provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
12d
Airline Account Manager (Hybrid)
eDreams ODIGEO —Barcelona, Barcelona provincia
- CRM software
- Microsoft Excel
- Ventas
Office Manager Administrativo/a
KENSINGTON —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Inglés
- Microsoft Office
- Oportunidades de crecimiento y desarrollo profesional
Solicitud rápida
Executive assistant (Swedish Speaker)
zenith Planet —Barcelona, Barcelona provincia
- De 20.000 € a 35.000 € al año
- Jornada completa
- Microsoft Powerpoint
- Microsoft Excel
- Inglés
Solicitud rápida
Associate Project Manager
SITA Switzerland Sarl —Barcelona, Barcelona provincia
- Jornada completa
- PMP
- Inglés
- Oficina
- Teletrabajo opcional
Manager, ESPC & Annual Business Cycle Operations
AstraZeneca —Barcelona, Barcelona provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
10d
Account Executive – New Business (all genders)
fiskaly —Barcelona, Barcelona provincia
- De 38.000 € a 45.000 € al año
- Jornada completa
- Teletrabajo
- Español
- Ventas
- Inglés
Solicitud rápida
11d
Personal Assistant (part time)
UIC Barcelona —Sant Cugat del Vallès, Barcelona provincia
- Media jornada
- Español
- Microsoft Excel
- Inglés
Agile Coach – (Hybrid)
eDreams ODIGEO —Barcelona, Barcelona provincia
- Inglés
- Oficina
- Gestión de conflictos
Expert Mobile Developer
Allianz —Barcelona, Barcelona provincia
- Jornada completa
- Trabajo híbrido
- Azure
- Informática
- Java
- Plan de pensiones
Life Sciences Director Assistant
Barcelona Supercomputing Center (BSC) —Barcelona, Barcelona provincia
- Jornada completa
- Español
- Inglés
- Investigación
Senior Strategic Sourcing Specialist – (Hybrid)
eDreams ODIGEO —Barcelona, Barcelona provincia
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
CX Documentation and Translation Executive (English & Portuguese) – (Hybrid)
eDreams ODIGEO —Barcelona, Barcelona provincia
- Microsoft Word
- Inglés
- Oficina
Assistant Night Manager - Hotel Arts Barcelona
Marriott International, Inc —Barcelona, Barcelona provincia
- Jornada completa
- Oficina
- Hotel
- Bachillerato
Customer Success Engineer
SonarSource —Barcelona, Barcelona provincia
- Jornada completa
- Español
- DevOps
- Inglés
Payments Relationship Manager (Hybrid)
eDreams ODIGEO —Barcelona, Barcelona provincia
- Oficina
- Máster
- Grado

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Executive Assistant to CCO and Reginal CEO

DHL -
Barcelona, Barcelona provincia

Solicitar ahora

Detalles del empleo

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Español
Microsoft Excel
Coordinación de proyectos
Inglés
Microsoft Office
Grado
Administración y dirección de empresas
Liderazgo

Descripción completa del empleo

Job Title: Executive Assistant to CCO and Reginal CEO
Location: Barcelona, Spain

About Hillebrand Gori: A DHL Global Forwarding Company

Hillebrand Gori is a powerhouse in beer, wine, and spirits logistics, with a heritage dating back to 1844, and has been part of the DHL Group since March 2022.

Specializing in the transportation and handling of delicate products, from individual bottles to large-volume shipments, our reputation is built on expertise, passion, and a deep understanding of the unique requirements of these sensitive products.

If you are passionate about logistics and customer service and want to join a global leader in beverage logistics solutions, you are in the right place.

Executive Assistant to CCO & Regional CEO

Job Purpose

Provide comprehensive executive support to the Chief Commercial Officer (CCO) and Regional CEO, ensuring effective management of priorities, seamless coordination of schedules, and efficient execution of administrative and business activities. Act as a trusted partner to senior leadership by managing complex calendars, coordinating travel, preparing management meetings, organizing executive events, tracking actions and deliverables, and supporting cross-functional projects while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

Executive Calendar & Time Management

Proactively manage complex and dynamic calendars for the CCO and Regional CEO.
Prioritize meeting requests, resolve scheduling conflicts, and optimize executive time.
Coordinate internal and external meetings across multiple time zones.
Ensure leaders are adequately prepared for scheduled engagements.

Travel Management

Plan and coordinate domestic and international travel arrangements.
Manage flights, hotels, transportation, visas, and travel documentation.
Prepare detailed travel itineraries and briefing materials.
Handle travel-related expenses and reimbursement processes.

Meeting Preparation & Coordination

Organize leadership meetings, business reviews, town halls, customer meetings, and management committees.
Prepare agendas, presentations, briefing packs, and supporting documentation.
Record key decisions, actions, and follow-up items where required.
Coordinate logistics and stakeholder communications before and after meetings.

Follow-up & Action Tracking

Track commitments, actions, decisions, and deadlines arising from leadership meetings.
Monitor progress with stakeholders and ensure timely completion of agreed actions.
Escalate risks, delays, or dependencies as appropriate.
Maintain action trackers and executive dashboards.

Executive Events & Leadership Engagements

Plan and coordinate management events, leadership conferences, off-sites, team meetings, and customer events.
Manage venue selection, suppliers, catering, logistics, attendance tracking, and budgets.
Ensure a professional and seamless experience for participants.

Project Coordination & Management Support

Support strategic and business projects led by the CCO, Regional CEO, or Leadership Teams.
Coordinate timelines, stakeholders, meetings, and project deliverables.
Maintain project documentation and status updates.
Prepare reports and presentations for leadership review.

Administrative Support

Process invoices, purchase orders, expense claims, and receipts.
Maintain records, filing systems, and confidential documents.
Support procurement and vendor coordination when required.
Ensure compliance with company policies and administrative procedures.

Communication & Stakeholder Management

Serve as a key point of contact for internal and external stakeholders.
Communicate professionally and confidentially on behalf of senior executives.
Build strong working relationships across regions, functions, customers, and leadership teams.
Facilitate effective collaboration across the organization.

Key Skills

Executive Calendar Management
Travel Coordination
Meeting & Board Preparation
Event Planning & Management
Project Coordination
Action Tracking & Follow-up
Stakeholder Management
Executive Communication
Presentation Preparation
Expense & Invoice Management
Confidential Information Handling
Time Management & Prioritization
Problem Solving
Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Organizational Effectiveness
Business Acumen

Qualifications & Experience

Education

Bachelor's degree or equivalent professional qualification preferred.
Business Administration, Management, Hospitality, or related field desirable.
Experience
3-5+ years of experience supporting senior executives, preferably at Director, CCO, CEO, Managing Director, or Regional Leadership level.
Experience managing complex calendars and international travel arrangements.
Experience coordinating executive meetings, leadership events, and cross-functional projects.
Experience handling confidential and sensitive business information.
Experience in multinational and matrix organizations preferred.

Success Profile

The successful candidate will demonstrate:

Exceptional verbal and written communication skills in English and Spanish are essential.
Exceptional organizational and planning abilities.
Strong attention to detail and follow-through.
Ability to manage multiple priorities simultaneously.
High level of discretion, professionalism, and confidentiality.
Strong interpersonal and communication skills.
Ability to influence and coordinate stakeholders without direct authority.
Proactive mindset with the ability to anticipate executive needs.
Flexibility and resilience in a fast-paced environment.

There are plenty of rewards waiting for you:

Competitive salary and free access to learning and development opportunities.
Fresh fruit and massage sessions at the office.
Sanitas private health insurance.
2 days of remote working per week, plus 2 additional remote working days per month.
Employee share purchase plan with discounted company shares.
Be part of an international and diverse network of colleagues.
And much more...

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executive assistant empleos en catalunya

Executive Assistant to CCO and Reginal CEO

Travel & Executive Assistant

PERSONAL ASSISTANT & INTERNAL COMMUNICATION TECHNICIAN

Executive Assistant to VP EDS Europe and Africa

Management Assistant

Airline Account Manager (Hybrid)

Office Manager Administrativo/a

Executive assistant (Swedish Speaker)

Associate Project Manager

Manager, ESPC & Annual Business Cycle Operations

Account Executive – New Business (all genders)

Personal Assistant (part time)

Agile Coach – (Hybrid)

Expert Mobile Developer

Life Sciences Director Assistant

Senior Strategic Sourcing Specialist – (Hybrid)

CX Documentation and Translation Executive (English & Portuguese) – (Hybrid)

Assistant Night Manager - Hotel Arts Barcelona

Customer Success Engineer

Payments Relationship Manager (Hybrid)

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