FundRock is a Pan-European leading independent UCITS management company and AIFM (Alternative Investment Fund Manager). Our clients are established blue-chip companies and leaders in their domestic market.
We invest in our people, enabling you to develop your skills and build on your experience.
If you like the idea of working for an ambitious and growing company, as part of a multicultural team, we are the place for you.
Role: Administrative Assistant – Fund Marketing Support
Location: Valencia
Employment Type: Full time Permanent
Role summary:
As an Administrative Assistant, you will support our Marketing team in delivering fund marketing activities across the EEA and the United Kingdom. You will help coordinate regulatory filings, maintain accurate data, monitor distribution fees, and support compliance efforts, while providing reliable administrative and project support.
Key responsibilities:
Coordinate international fund marketing activities and liaise with internal departments.
Support the preparation and submission of marketing, pre-marketing, re-notification, and de-notification filings via CSSF eDesk.
Assist with regulatory reporting across multiple jurisdictions (e.g. CSSF, FCA, CONSOB).
Maintain, update, and continuously improve internal databases, trackers, and reporting tools to ensure data accuracy and transparency.
Monitor and track distribution fees and related payments, ensuring proper reconciliation and follow-up.
Contribute to strategic and operational projects, including business transfers, mergers, and any regulatory developments.
Support the review of marketing materials and investor documentation from a regulatory perspective.
Conduct regulatory research and support the team in keeping up to date with evolving marketing rules across Europe.
Provide general administrative and organizational support.
Skills & experience needed:
Academic degree, preferably in Finance or Economics;
Keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions.
First experience in asset management, AIFM, or financial services is considered an advantage.
Excellent analytical, organizational, and communication skills with a proactive mindset.
High level of accuracy and attention to detail, with the ability to manage multiple tasks and deadlines.
Strong team player with the ability to work in an international and dynamic environment.
Proficiency in Microsoft Office, in particular Excel (data tracking and reporting).
Fluent in English with excellent written and oral communication skills (German language skills would be an advantage).
What you will get in return:
Hybrid Working Model
Private health insurance.
27 working days holiday + Public holidays
Opportunities for professional development.
Professional Development (CPD) and Study Guidance programs
Positive and hospitable work environment.
Opportunity to work with a diverse, agile and global team.
Exposure to all aspects of the business and cross-jurisdiction.
A genuinely unique opportunity to be part of an expanding large global business + more
At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability ( 33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.
As a vital team member and in return for your expertise, inclusive approach and commitment, we'll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
