ADMINISTRATIVE EXECUTIVE – GR8 REAL ESTATE
Marbella, Spain
Full-Time | Monday to Friday | 10:00 AM – 6:00 PM
Immediate Joiner Preferred
GR8 Real Estate is seeking a highly organized and proactive Administrative Executive to join our growing Marbella office. The ideal candidate will have previous experience in the Spanish real estate sector and possess excellent administrative, organizational, and communication skills.
Key Responsibilities
- Manage and maintain property listings across company portals and CRM systems.
- Prepare, organize, and update property documentation and client records.
- Coordinate with agents, clients, lawyers, notaries, and service providers.
- Handle property reservation forms, contracts, and administrative paperwork.
- Ensure all listing information, photographs, and property details are accurate and up to date.
- Maintain digital and physical filing systems.
- Assist in processing sales and rental transactions.
- Schedule appointments, property viewings, meetings, and client follow-ups.
- Monitor and respond to emails, inquiries, and office correspondence.
- Prepare reports, presentations, and administrative documents as required.
- Support management with daily office operations and coordination.
- Track property status updates and ensure compliance documentation is complete.
- Liaise with external partners regarding legal, utility, and property-related documents.
- Maintain confidentiality of company and client information at all times.
- Assist in onboarding new agents and maintaining internal administrative processes.
- Ensure smooth day-to-day functioning of the office.
Requirements
- Previous experience in Administrative or Real Estate Administration roles.
- Experience within the Spanish real estate market is highly preferred.
- Strong knowledge of Microsoft Office (Word, Excel, Outlook).
- Experience using CRM systems and property portals is an advantage.
- Excellent organizational and multitasking skills.
- Strong attention to detail and ability to work independently.
- Professional communication and interpersonal skills.
- English proficiency required; Spanish language skills are highly advantageous.
- Ability to work in a fast-paced environment and meet deadlines.
What We Offer
- Full-time employment.
- Stable Monday to Friday schedule.
- Professional and supportive work environment.
- Career growth opportunities within a leading real estate company in Marbella.
- Competitive salary based on experience.
If you have a passion for organization, administration, and real estate, we would love to hear from you.
Apply now and become part of the GR8 Real Estate team or send CV - [email protected]
Job Type: Full-time
Pay: From 1,200.00€ per month
Work Location: In person
