ABOUT US
ITTF Iberia platform is a shared service center, which provides services and resources on behalf of ITTF central department, and other ITG partners, in Spain and Portugal. ITTF Iberia platform ensures a common alignment in terms of strategy, operating model, IT standards with ITG beneficiaries, as well as, a full alignment with local and territory rules and stakeholders
The ITTF Department Office division ensures operational support for the entire department in key areas such as budgeting, sourcing, project portfolio management, and IT risk management. The division is also responsible for defining and coordinating governance, developing and monitoring the department's IT strategy, as well as handling ad-hoc missions.
Report to
The position is within ITTF Iberian Platform – Department Office in Madrid, under the supervision of ITTF Iberian Platform Department Office manager in Madrid, with functional link with ITTF Department Office - Sourcing head in Paris
Mission
Role Overview
The PMO Delegated CRO Light is responsible for the implementation, monitoring, and optimization of sourcing and procurement processes within ITTF. The role ensures compliance with Group Sourcing rules, maintains operational efficiency, and supports stakeholders throughout the purchasing lifecycle, with a strong focus on risk management, governance, and continuous improvement.
This position plays a key role in coordinating sourcing activities, ensuring data quality, supporting decision-making through reporting and committees, and contributing to the overall sourcing strategy and operational excellence.
Key Responsibilities:
Procurement Monitoring & Operational Support
Ensure continuous monitoring of purchase requests validation in Business-as-Usual (BAU)
Perform detailed checks on:
Provider selection and compliance
Risk conformity
Budget availability
Purchase request process quality and consistency
Provide support to stakeholders throughout the process, especially for urgent or strategic requests
Anticipate and mitigate risks (e.g., OPAL outage avoidance) through proactive validation and crisis management
Ensure proper follow-up of contracts
Stakeholder Management & Collaboration
Build and maintain strong collaboration with key stakeholders:
P&P, Business requestors, Heads of Division, PMOs, COO ITG…
Act as a key point of contact for sourcing-related topics
Communicate process updates and sourcing rules to stakeholders
Ensure smooth workflows and resolution of blocking points
Compliance & Governance
Ensure full compliance with Group Sourcing policies and procedures
Guarantee adherence to risk, compliance, and procurement requirements
Manage and monitor derogations workflows (GAG / Direct agreements)
Archive supporting evidence and ensure audit readiness
Contribute to process redesign and adaptation based on new sourcing or P&P rules
Direct Agreements (GAG) Management
Process direct agreement purchase requests
Manage derogation workflows and follow-up
Ensure compliance with sourcing rules and governance standards
Adapt processes to new regulatory or internal requirements
Reporting, KPIs & Committees
Coordinate inputs with ITG Sourcing and operational teams for CIO reporting
Produce and contribute to KPIs and analytical insights, in coordination with S&L teams
Support the preparation of:
Dashboards for Heads of Division
Monthly Operational Committees
Semi-annual Strategic Committees
Contribute to communication towards EXCO on process and governance updates
Process Optimization & Continuous Improvement
Drive continuous improvement of ITTF sourcing processes
Redesign and adapt processes based on evolving sourcing frameworks
Contribute to the optimization and industrialization of procurement workflows
Ensure alignment between operational practices and strategic sourcing objectives
Transversal Contributions
Actively contribute to team spirit and collaboration
Support the overall smooth running of team activities
Demonstrate ownership, autonomy, and leadership in assigned tasks
Skills & Competencies
- Core Skills
- Strong analytical and organizational skills
- Ability to manage multiple tasks and priorities
- Attention to detail and rigor
- Adaptability and flexibility in a dynamic environment
- Behavioral Skills
- Strong communication and stakeholder management skills
- Team player mindset with a collaborative approach
- Proactive and solution-oriented attitude
- Curiosity and continuous learning mindset
- Crisis management capability
- Personal Attributes
- Positive and motivated
- Autonomous and accountable
- Comfortable working in a complex, multi-stakeholder environment
Requirements
Comfortable working with Microsoft Office (advanced Excel preferred)
Fluent in French and English
Experience in sourcing, procurement, or IT governance environments is a strong plus
