20 publicaciones de empleo destacadas de office assistant en comunidad de madrid (¡Están contratando!)

Travel Coordination Assistant
Destinus —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Word
- Español
- Microsoft Excel
Solicitud rápida
A400M Customer Management and Powerplant Assistant (Temp Agency)
Airbus Defence and Space SAU —Getafe, Madrid provincia
- Jornada completa
- Español
- Inglés
- Negociación
IT Assistant (Shopify & Google Apps Script eCommerce)
Foxelli Group —Madrid, Madrid provincia
- Jornada completa
- Teletrabajo
- Inglés
- Vacaciones pagadas
- Abono gimnasio
Program Coordinator - Talent Pipeline
IE University —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Grado
Assistant Shop Manager Las Rozas 40h
Pandora Jewelry —Las Rozas de Madrid, Madrid provincia
- Jornada completa
- Servicio al cliente
- Gestión de equipo
1d
Strategy Manager
Wolters Kluwer —Salamanca-Madrid, Madrid provincia
- Jornada completa
- Project management
Research assitant - tissue engineering, regenerative medicine, biofabrication
IMDEA Materials Institute —Getafe, Madrid provincia
- Jornada completa
- Español
- Inglés
- Investigación
9d
Programs Coordinator (Prácticas)
MIOTI —Madrid, Madrid provincia
- Desde 700 € al mes
- Inglés
- Microsoft Office
- Contrato en prácticas
Solicitud rápida
Assistant Restaurant Manager- Four Seasons Hotel Madrid
Four Seasons —Madrid, Madrid provincia
- Disponibilidad fin de semana
- Español
- Inglés
- Microsoft Office
Project Partnering Intern
Malt —Madrid, Madrid provincia
- Trabajo híbrido
- Español
- Inglés
- Contrato en prácticas
19h
Associate Director - Talent Pipeline
IE University —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Grado
Supply Chain Assistant - Oils (6 months contract)
BUNGE —Madrid, Madrid provincia
- Español
- Servicio al cliente
- Inglés
3d
Personal Assistant Risk HR
BNP Paribas —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Accounts Receivable - German
Ria Money Transfer (Dandelion) —Alcobendas, Madrid provincia
- Jornada completa
- Español
- Microsoft Excel
- Inglés
- Seguro de vida
Solicitud rápida
20h
Personal Assistant - RISK HR - Temporal
BNP Paribas —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Transaction Liability Underwriting Assistant
CFC —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Español
- Inglés
- Oficina
Solicitud rápida
Key Account Specialist (B2B)
Exoticca —Madrid, Madrid provincia
- Jornada completa
- Teletrabajo
- Ventas
- Oficina
Solicitud rápida
Call Center Assistant (m/d/f)
MICAMPUS LIVING —Tres Cantos, Madrid provincia
- De lunes a viernes
- CRM software
- Ventas
- Servicio al cliente
- Oportunidades de crecimiento y desarrollo profesional
Solicitud rápida
8d
Clinical Customer Experience International Director - Wolters Kluwer Health
Wolters Kluwer —Salamanca-Madrid, Madrid provincia
- Jornada completa
- Liderazgo
Research Support - Digitalization of manufacturing processes, database creation and population, and adaptation of data to FAIR principles
IMDEA Materials Institute —Getafe, Madrid provincia
- Jornada completa
- Español
- Informática
- Inglés
9d

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Travel Coordination Assistant

Destinus -
Madrid, Madrid provincia

Solicitud rápida

Detalles del empleo

Jornada completa

Cualificaciones

Microsoft Word
Español
Microsoft Excel
Microsoft Outlook
Sistemas ERP
Inglés
Microsoft Office
Negociación

Descripción completa del empleo

About the role

Imagine this – engineers and technicians are moving across Europe for critical projects, suppliers are flying in for audits, and teams are on the road to make innovation happen. None of it works unless the logistics behind the scenes run seamlessly. That’s where you come in. As our Travel Coordination Assistant, you’ll be the go-to person ensuring our people move safely, efficiently, and without distraction so they can focus on their mission. You’ll be the point of contact for everything travel-related – from hotels and taxis to risk assessments and insurance – keeping our teams supported wherever they go.

At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You´ll Do

Coordinate all aspects of business travel including flights, hotels, transfers, taxis, and restaurants for employees and visitors.
Manage travel-related documentation such as cash advances, travel insurance, and expense tracking.
Act as a point of contact for all travelers, providing guidance and assistance before, during, and after trips.
Perform risk assessments for each trip, ensuring compliance with internal policies and safety standards.
Liaise with the internal team to secure bookings, negotiate rates, and align travel arrangements with company budgets.
Support technicians and engineers traveling to customer sites, suppliers, and production facilities, ensuring smooth logistics tailored to their needs.
Monitor and respond to last-minute travel disruptions or emergencies, providing quick solutions to keep schedules on track.
Maintain accurate travel records and provide reporting on travel activity, costs, and risks to management.
Build and maintain relationships with external providers including travel agencies, hotels, and transport companies to secure reliable services.
Ensure consistent communication with internal teams to forecast travel requirements and plan effectively

Requirements

What You’ll Need

Proven experience in travel coordination, office administration, or logistics support in an international environment
Strong organizational and multitasking skills, with the ability to manage multiple travel requests simultaneously under tight deadlines
Fluent in English and Spanish is required
Excellent communication and interpersonal skills to support technicians, engineers, and managers effectively
Ability to handle sensitive information with discretion, integrity, and professionalism
A proactive problem-solving mindset with the capacity to remain calm under pressure and adapt to last-minute changes
Solid understanding of travel risk assessments, insurance, and compliance requirements
Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams) and experience with ERP or travel booking systems is an advantage
Strong negotiation skills when dealing with travel agencies, hotels, and transport providers
A customer-service mindset combined with attention to detail to ensure seamless travel experiences

Who You Are

You are a natural organizer who thrives when everything runs smoothly because of your planning. You anticipate needs before others even notice them, staying two steps ahead to prevent problems and remove obstacles. When last-minute changes happen, you remain calm, resourceful, and quick to find solutions. You balance attention to detail with flexibility, ensuring every trip is safe, efficient, and stress-free. Above all, you enjoy supporting people, whether technicians, engineers, or managers, and you take pride in being the reliable point of contact that makes their work possible.

Benefits

Why Join Us?

✨ The Thrill of the Future – Work on cutting-edge projects that redefine aerospace.
✨ Global Innovation Hub – Collaborate with top engineers from all over the world.
✨ Fast-Paced & High-Growth – Experience the rush of working in a rapidly expanding company.
✨ Real Impact – Your work won’t be theoretical—it will shape the future of flight.

Destinus is an equal-opportunity employer. We value diversity in our companies and our teams and do not discriminate based on age, race, religion, color, country of origin, gender, sexual orientation, or disability status.

Destinus – Challenge the limits of time, space, and human potential.

Solicitud rápida

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Travel Coordination Assistant

A400M Customer Management and Powerplant Assistant (Temp Agency)

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Research assitant - tissue engineering, regenerative medicine, biofabrication

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Supply Chain Assistant - Oils (6 months contract)

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Personal Assistant - RISK HR - Temporal

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Call Center Assistant (m/d/f)

Clinical Customer Experience International Director - Wolters Kluwer Health

Research Support - Digitalization of manufacturing processes, database creation and population, and adaptation of data to FAIR principles

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