20 publicaciones de empleo destacadas de administrative assistant english en madrid provincia (¡Están contratando!)

Front Desk Office Assistant
Schiller International University —Madrid, Madrid provincia
- 20.800 € al año
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
Solicitud rápida
21h
Events Administrative & Operations Assistant - DACH
FeverUp —Madrid, Madrid provincia
- Turno de 8 horas
- Teletrabajo
- Inglés
Solicitud rápida
12d
Student Life Assistant - NYU Madrid
New York University —Madrid, Madrid provincia
- Disponibilidad fin de semana
- Microsoft Word
- Español
- Microsoft Excel
Administrative & Operations Assistant - DACH
FeverUp —Madrid, Madrid provincia
- Turno de 8 horas
- Teletrabajo
- Inglés
Solicitud rápida
12d
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- Jornada completa
- Español
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- Inglés
- Oficina
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BNP Paribas —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Assurant —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
People and Culture Analyst (100% REMOTE)
Tether Operations Limited —Madrid, Madrid provincia
- Jornada completa
- Teletrabajo
- Inglés
- Experiencia administrativa
- Grado
Business Assistant / Project Manager
Carazo Enterprise SL —Madrid, Madrid provincia
- De 1.800 € a 2.500 € al mes
- Jornada completa
- Teletrabajo
- Español
- PMP
- Inglés
Solicitud rápida
Global Medical Education Assistant
Silimed —Alcorcón, Madrid provincia
- Jornada completa
- Teletrabajo
- Español
- Inglés
- Experiencia administrativa
Solicitud rápida
Personal Assistant
Vodafone —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Seguro de vida
- Plan de pensiones
Personal Assistant - RISK HR - Temporal
BNP Paribas —Madrid, Madrid provincia
- Jornada completa
- Trabajo híbrido
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant - CINTRA
Ferrovial Highways (Cintra) —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
4d
Assistant, Adjunct and Visting Faculty Office (temporary)
IE University —Madrid, Madrid provincia
- Jornada completa
- Español
- Inglés
- Microsoft Office
Residential Life Coordinator - NYU Madrid
New York University —Madrid, Madrid provincia
- Disponibilidad fin de semana
- Microsoft Word
- Español
- Microsoft Excel
Program Assistant - Talent Pipeline
IE University —Madrid, Madrid provincia
- Jornada completa
- Microsoft Powerpoint
- Microsoft Word
- Español
Team Assistant
Cushman & Wakefield —Madrid, Madrid provincia
- Jornada completa
- Inglés
- Microsoft Office
- POS
Solicitud rápida
Office Assistant - Part-Time
Liferay, Inc. —Madrid, Madrid provincia
- Media jornada
- Español
- Google Suite
- Inglés
Operational Assistant, Center for Families in Business
IE University —Madrid, Madrid provincia
- Jornada completa
- CRM software
- Español
- Inglés
11d

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Front Desk Office Assistant

Schiller International University -
Madrid, Madrid provincia

Solicitud rápida

Detalles del empleo

Jornada completa
20.800 € al año
Hace 21 horas

Cualificaciones

Microsoft Powerpoint
Microsoft Word
Español
Microsoft Excel
Microsoft Outlook
Servicio al cliente
Inglés
Microsoft Office
Grado
Recepción
Habilidades de comunicación

Descripción completa del empleo

Your mission

The Front Desk Receptionist / Office Assistant is responsible for providing professional, welcoming, and efficient support to students, staff, faculty, visitors, suppliers, and external stakeholders at the Madrid Campus.
This role is the first point of contact for the campus and supports daily reception, administrative coordination, campus operations, events, supplier follow-up, and communication between departments. The role requires strong communication, attention to detail, discretion, and a service-oriented approach in a fast-paced international university environment.

Tasks and Responsabilities

1. Front Desk & Reception

Welcome students, staff, faculty, visitors, and suppliers professionally.
Answer and route phone calls, emails, and in-person inquiries.
Provide general information and direct people to theappropriate departmentor staff member.
Manage visitor sign-in, badges, access cards, keys, mail, courier deliveries, and front desk records.
Maintain an organized, professional, and welcoming reception area.

2. Student, Faculty & Staff Support

Provide first-line support and guidance to students, faculty, and staff.
Liaise with Admissions, Academic Services, Student Services, Registry, IT, Operations, and other departments.
Support faculty with classroom-related needs, materials, and basic administrative requests.
Handle sensitive or internal matters with discretion.

3. Administration & Campus Operations

Support general administrative tasks, including printing, scanning, filing, data entry, trackers, and reports.
Report and follow up on facilities, classroom, maintenance, cleaning, and building-related issues.
Escalate incidents, risks, or urgent operational matters to theappropriate manager.
Support inventory tracking for office supplies, pantry items, classroom materials, and front desk resources.

4. Supplier, Purchasing & Invoice Support

Support coordination with suppliers, couriers, catering, transport, maintenance, cleaning, and other service providers.
Assistwith purchasing office, pantry, classroom, and campus supplies in line with approved processes.
Track deliveries, review invoices, and ensureaccuratedocumentation.
Escalate supplier issues, delays, errors, or cost concerns when needed.

5. Events, Visits & Logistics Support

Support campus events, orientations, open days, executive visits, student activities, academic events, and graduationlogistics.
Assistwith room setup, guest reception, catering, transport, signage, and post-event follow-up.
Work with internal teams to ensure events and visits run smoothly.

6. Admissions & Prospective Student Support

Provide initial information to prospective students and visitors whenrequired.
Direct prospective students to the Admissions team.
Support campus tours and make initial calls to leads when requested.

Your Profile

Preferred Qualifications & Experience

Bachelor’s degree preferred.
Previousexperience in reception, front office, administration, hospitality, campus services, or customer-facing operations.
Experience in an international, educational, or multicultural environment.
Experience supporting events, suppliers, purchasing, invoices, orfacilitiescoordination.
Familiarity with access control systems, ticketing systems, CRM tools, or student information systems is an advantage.
Additionallanguages are a plus.

Key Competencies

Professional communication
Student and customer service
Attention to detail
Stakeholder management
Problem-solving and escalation
Teamwork and collaboration
Discretion and confidentiality
Adaptability and multitasking
Operational follow-through

Required / Essential Skills

Excellent written and verbal communication skills in English and Spanish.
Strong customer service orientation and professional presence.
High attention to detail and accuracy.
Strong organizational and multitasking skills.
Ability to follow procedures, SOPs, and escalation protocols.
Discretion when handling sensitive information.
Proactive, reliable, and solution-oriented approach.
Good working knowledge of Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
Ability to work collaboratively with students, staff, faculty, suppliers, and management.
Reliability, punctuality, and consistency in day-to-day execution.

About us

Schiller International University is a global institution with campuses in Madrid, Tampa, Heidelberg, and Paris, offering a U.S.-accredited curriculum designed to prepare students for careers in an interconnected world. Through a combination of experiential learning, challenge-based education, and international mobility, we equip our students with the skills and mindset to become responsible global leaders.

At Schiller, we are committed not only to academic excellence, but also to creating an inclusive and equitable learning and working environment. In alignment with the United Nations Sustainable Development Goals, particularly SDG 5 (Gender Equality), we strive to ensure fair, transparent, and inclusive recruitment and career development practices across all our campuses.

We actively encourage applications from women and underrepresented groups, especially in disciplines where gender imbalance persists, and we are committed to supporting all members of our community in their professional growth and leadership development.

Our approach is supported by a commitment to continuous improvement through data-driven analysis, ensuring that our practices evolve in line with international standards and reflect our values as a global institution.

Solicitud rápida

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